Planning And Management Of Holiday Trip - Myassignmenthelp.Com

Question: Discuss about thePlanning And Management Of Holiday Trip. Answer: Introduction to the Company XYZ is a Singapore based organization that provides web based solutions to its customers. The organization deals in three primary domains as Healthcare, Finance and Real-Estate. The organization comprises of an employee base of 500 employees and is in its expansion phase. It is spread over seven countries and has twelve office locations world-wide. The organization has managed to develop a good reputation in the market owing to its excellent customer service and support. Introduction to the Project A team of ten employees of XYZ organization have been rewarded with an opportunity to experience a holiday trip by the organization owing to their excellent performance and success in their respective projects. The project includes the organization and successful management of the entire trip. The project team must cover the identification of the scope in terms of the selection of destination, designing of the cost and schedule, booking formalities and likewise (Mallery, 2011). Project Scope Statement Project Objectives The primary project objective is to make sure that the entire holiday trip with the company is successfully organized and managed. The objectives are as listed below. To identify the holiday destination and book the travel tickets and hotel for every individual in the team. To organize the VISA formalities for all the interested individuals To develop a travel itinerary and distribute the same among all the travelers Project Deliverables List of the travelers that will be holidaying with the company Approved visas of all the travelers Detailed travel itinerary Confirmation of hotel bookings Return flight tickets for all the travelers (Henderson, 2004) Project Milestones Finalization of the destination 11th August 2017 Complete list of the travelers 14th August 2017 Return flight tickets 15th August 2017 Approved Visa 24th August 2017 Detailed itinerary 31st August 2017 Booking confirmation of the hotels 4th September 2017 Technical Requirements Valid passport will be necessary for all the travelers holidaying with the company Every traveler must fulfill the eligibility criteria to travel to Australia There must not be any pending responsibilities on any traveler travelling with the company There must not be a severe medical condition for any member Limits and Exclusions The company will not be responsible for the refunds if the traveler chooses to back out seven days prior to the travel dates There will no upgrades provided to the travelers in the flight or the hotels (Seethamraju, 2012) The company will not cover the expenses of shopping for the travelers. The entire holiday shall be completed in the period of ten days including the travel dates (Gulledge, 2002) Review with Customer Task Project Manager Finance Officer Travel Expert Associate 1 Associate 2 Planning of the Project R R S S Booking of the Tickets S S R S S Visa related formalities R S Itinerary of the Project R R S Hotel Bookings R S Finalization and Closure R S S R = Responsible S = Support/Assist Project Priority Matrix Project Time Project Scope/Performance Project Cost Constraint X Enhance X Accept X Project Priority Matrix Three factors viz. time, cost and scope will be of prime importance for the project on holiday trip with the company. These factors will be required to be analyzed and understand to decide the priority on all of these three project factors. Constraint The holiday trip that will be carried out by the company will include a number of bookings and other formalities such as booking of the flight tickets, hotel bookings along with the acquiring of the visa documents for all of the travelers. Also, the travelers that will be holidaying will have a number of company responsibilities. Altering of the dates may lead to delays and penalties due to the non-fulfillment of the required duties. Project time will therefore be a primary constraint that shall not be altered in any situation (Yang Tamir, 2015). Enhancement Project time and cost are the factors that will not be possible to be enhanced. Although, project scope is one of the project factors that may be enhanced in terms of the type of the hotel, places to be covered in the itinerary and so on. Project scope that may be enhanced may include travel itinerary along with the booking categories. Accepts There can be certain variations that may be accepted in terms of the cost associated with the project. The project budget will be designed in advance. There may be changes in the price of the flight tickets or tariffs that are charged for the hotels (Sunde, 2011). The project priority has been designed as per the matrix that has been illustrated above. The project factors and the priority associated with each of the factor have also been displayed in the matrix above (Mohapatra Patnaik, 2011). Work Breakdown Structure (WBS) Work Breakdown Structure (WBS) displays the packages and sub-packages associated with the project in the form of a hierarchical diagram. In case of the project of a holiday trip with the company, a 3-level WBS has been designed. The same has been illustrated below comprising of the packages and their respective sub-packages as well. Design of project budget and schedule The project budget along with the project schedule must be designed. Project Scope finalization Project scope statement shall be designed and approved. Identification of travelers and Selection of the travel destination The candidates willing to travel with the company shall be enquired about their preferred choices and desired destination for holiday. The travel destination shall be finalized as per the choices received along with the project budget and schedule. Desired travel dates from the travelers The travel dates shall be collected from all the travelers. Confirmation of travel dates The travel dates shall be finalized as per the schedule. Gathering of demographic information The travelers shall be inquired and their respective demographic information shall be gathered. Booking of return tickets Return flight tickets for all the travelers shall be booked. Collection of passports from the travelers Passports shall be collected from all of the travelers. Collection of other required documents Documents such as identity proofs and photographs shall be gathered from the travelers. Filling of the visa application Visa application shall be filled by all the travelers. Submission of visa The visa shall be submitted for all the travelers. Collection of the approved visa Visa shall be collected and approved for the travelers. Identification of the cities to be travelled in Australia Itinerary shall be based upon the cities that must be covered in the holiday. Identification of the places to visit in every city Every city shall be mapped with the places that shall be visited. Distribution of the itinerary to travelers Itinerary shall be shared with the travelers. Acquiring of feedback from the travelers Feedback on the itinerary shall be collected. Inclusion of the changes in the itinerary Changes shall be made in the travel itinerary. Finalization of the itinerary Itinerary shall be confirmed and circulated. Check on the availability Availability check shall be performed on the hotels for each city as per the travel dates. Check on the reviews and ratings Hotel reviews and ratings shall be checked. Selection of the rooms Hotel rooms shall be selected. Payment for bookings Booking payments shall be made for confirmation of the booking. Distribution of tickets to the travelers Travelers shall be provided with the tickets along with their visas. Preparation of the closure report (Marle, 2014) Closure report of the project shall be prepared. Cost estimation Time-phased budget There are many project activities that will be carried out in the project of holiday trip with the company. A project budget is necessary for the project to make sure that the expenses associated with the project are determined in advance and are controlled at the time of project execution. The budget for this project has been designed using time phased budgeting technique. The entire project will be carried out in a period of four weeks and the project budget on the basis of these four weeks has been shown in the table below. Also, a chart displaying the budget as per the project progress has also been included. Holiday Trip with the Company Week 1 Week 2 Week 3 Week 4 1.1. Planning 1.1.1. Design of project budget and schedule 250 1.1.2. Project Scope finalization 200 1.1.3 Identification of travelers and Selection of the travel destination 150 1.1.4. Desired travel dates from the travelers 50 1.2. Booking of the tickets 1.2.1. Confirmation of travel dates 50 1.2.2. Gathering of demographic information 120 1.2.3. Booking of return tickets 12000 1.3. Visa Related Formalities 1.3.1. Collection of passports from the travelers 100 1.3.2. Collection of other required documents 100 1.3.3. Filling of the visa application 2500 1.3.4. Submission of visa 1000 1.3.5. Collection of the approved visa 1000 1.4. Itinerary preparation 1.4.1. Identification of the cities to be travelled in Australia 200 1.4.2. Identification of the places to visit in every city 200 1.4.3. Distribution of the itinerary to travelers 100 1.4.4. Acquiring of feedback from the travelers 150 1.4.5. Inclusion of the changes in the itinerary 350 1.4.6. Finalization of the itinerary 100 1.5. Hotel Bookings 1.5.1. Check on the availability 250 1.5.2. Check on the reviews and ratings 250 1.5.3. Selection of the rooms 250 1.5.4. Payment for bookings 15000 1.6. Finalization and Closure 1.6.1. Distribution of tickets to the travelers 250 1.6.2. Preparation of the closure report 300 Cost per week 12820 4700 1850 15550 Cumulative cost 12820 17520 19370 34920 Conclusion Project planning and management play a very important role for every project. In the project of holiday trip with the company, planning plays a crucial role. Project scope has been identified and included in the project scope statement. The entire project will take four weeks to complete and the budget allocated for the same is SGD 35,000. Significance of the project management tools such as Work Breakdown Structure (WBS) along with project schedule and budget are necessary to understand the project details. References Gulledge, T. (2002). Business process management: public sector implications. Business Process Management Journal, 8(4), 364-376. https://dx.doi.org/10.1108/14637150210435017 Henderson, L. (2004). Encoding and decoding communication competencies in project management ? an exploratory study. International Journal Of Project Management, 22(6), 469-476. https://dx.doi.org/10.1016/s0263-7863(04)00014-6 Mallery, M. (2011). Project Management Portal (PMP) from the University of Washington Information Technology Wiki - https://wiki.cac.washington.edu/display/pmportal/Project+Management+Portal. Technical Services Quarterly, 28(3), 365-367. https://dx.doi.org/10.1080/07317131.2011.574546 Marle, F. (2014). 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